Must-Have Outdoor Supplies for Summer Events

Planning a summer event requires careful consideration of various elements to ensure a successful and enjoyable experience for attendees. From festivals and fairs to concerts and community gatherings, having the right gear and supplies is crucial. You’ll want gear that can brave the elements, is portable, and can be used more than just this summer Here’s a comprehensive guide to the essential items you need for your summer event, including some recommended products from APG Exhibits.

1. Tents and Shelters

Providing shade and shelter is vital for outdoor summer events. Luckily APG can provide great solutions for your event complete with custom graphics. Consider these options:
  • Pop-Up Tents: Easy to set up and take down, pop-up tents are perfect for vendor booths, information stations, and first aid areas. Not only are they durable to the elements, they have great reusable value. Check out our wide selection of 10×10 Pop-Up Tents.
  • Inflatable tents: High-quality inflatable pop-up tents that are ideal for a variety of settings, including outdoor trade shows, snow and cold weather events, and family picnics. These tents are easy to set up, inflating in under five minutes, and are designed to be durable and long-lasting. They come with fully customizable options and can feature high-quality digital or screen prints, providing ample space for brand visibility. The tents are versatile for both indoor and outdoor use, and are easy to transport, fitting in most small cars.

10X10 Pop-Up Tent

2. Seating and Tables

Comfortable seating and adequate tables are essential for attendees to relax and enjoy the event:
  • Folding Chairs: Lightweight and easy to transport, folding chairs can be arranged in various configurations.
  • Picnic Tables: Ideal for dining areas, picnic tables encourage social interaction and provide a place for families and groups to gather.
  • Bar Stools and High Tables: For more casual or themed events, bar stools and high tables create a relaxed, social atmosphere.

3. Sound and Lighting Equipment

Good sound and lighting enhance the overall experience and ensure that performances and announcements are clear and visible:
  • PA Systems: Portable PA systems with microphones and speakers are crucial for making announcements and hosting live performances.
  • Stage Lighting: Proper lighting enhances the visibility of performers and creates a vibrant atmosphere, especially for evening events.
  • Generators: Reliable power sources are essential to keep sound and lighting equipment running smoothly.

4. Signage and Banners

Clear and attractive signage helps guide attendees and promote your event’s branding:
  • Directional Signs: Place signs at key points to guide attendees to entrances, restrooms, food areas, and exits. The Custom Directional Signs from APG Exhibits are perfect for this.
  • Banners and Flags: Use banners and flags to promote sponsors, highlight specific areas, and create a festive atmosphere. Check out the Custom Vinyl Banners and Feather Flags.
  • Information Boards: Set up information boards with event schedules, maps, and important notices.

5. Food and Beverage Supplies

Ensuring that attendees have access to food and beverages is a key aspect of event planning:
  • Food Trucks and Stands: Partner with local vendors to provide a variety of food options.
  • Water Stations: Hydration is crucial in summer heat. Set up water stations where attendees can refill their bottles.
  • Coolers and Ice: Keep drinks cold and fresh by providing ample coolers and ice.

6. Health and Safety Equipment

Safety should be a top priority at any event. Make sure you have the following:
  • First Aid Kits: Equip first aid stations with basic medical supplies to handle minor injuries and illnesses.
  • Hand Sanitizer Stations: Place hand sanitizers at key locations to promote hygiene.
  • Emergency Supplies: Have a plan and supplies ready for emergencies, including fire extinguishers, evacuation plans, and communication devices.

7. Waste Management

Keeping the event area clean and organized is essential for a positive attendee experience:
  • Trash Bins and Recycling Stations: Place bins throughout the venue to encourage proper disposal of waste.
  • Cleanup Crew: Hire a dedicated cleanup crew to maintain cleanliness during and after the event.
  • Compostable Supplies: Use compostable plates, cups, and utensils to minimize environmental impact.

8. Interactive and Entertainment Gear

Engage attendees with interactive elements and entertainment options:
  • Games and Activities: Provide lawn games, inflatables, and activity stations for attendees of all ages.
  • Photo Booths: Set up photo booths with fun props and backdrops to create memorable experiences. Check out the Portable Photo Booth Kits.
  • Merchandise Stands: Sell event merchandise, such as t-shirts, hats, and souvenirs, to promote your event and generate additional revenue.

9. Marketing and Promotional Materials

Effective marketing materials help spread the word about your event and keep attendees informed:
  • Sidewalk Sign: They have their own base and are completely vertical. They are spring-loaded to work with wind; both to draw attention and be more resistant to tipping over
  • A-Frame Display Stand: the classic folding ‘sandwich board’ style of outdoor displays. Folds flat for transport and storage. The ‘old school’ version of the Sidewalk Sign above.
  • Blizzard Outdoor Banners: Shown on right: these are tall and elegant. A small footprint with a large surface area. If you can fit your design into a relatively tall, thin shape, these are great!
  • Wind Dancer: If you have a bigger space to draw attention to or more content than a small sign and a little more budget, these are much bigger than the typical attention grabber for much bigger attention.
  • Rocket Outdoor Spring-Based Sign: It is very similar to the ‘Sidewalk Sign’ above, but built more cost effectively. Same type of display, not quite as robust but saves some money if you are on a tight budget.

10. Miscellaneous Supplies

Don’t forget these additional items that can make a big difference:
  • Portable Restrooms: Ensure there are enough restrooms to accommodate the expected number of attendees.
  • Charging Stations: Set up charging stations for attendees to recharge their devices.
  • Weather Gear: Be prepared for unexpected weather changes with items like umbrellas, rain ponchos, and fans.


Having the right gear and supplies is essential for hosting a successful summer event. By providing adequate shelter, seating, sound and lighting, signage, food and beverage options, health and safety equipment, waste management solutions, interactive elements, marketing materials, and miscellaneous supplies, you can create a memorable and enjoyable experience for all attendees.
For more tips and solutions on planning your next event, visit APG Exhibits.

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